Export Administrator
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| Job Type | Full TimePermanent |
| Location | Oxfordshire |
| Area | Bicester, UKOxford, UK |
| Sector | AdministrationManufacturing & ProductionTransport & Logistics |
| Salary | Up to £24k plus excellent benefits |
| Start Date | |
| Advertiser | Colleen Ward |
| Job Ref | VR/02384 |
| Job Views | 61 |
- Description
- Overview
Reporting to the senior export coordinator team leader, the main tasks include preparation and processing of paperwork for domestic and international shipments; including despatch notes, commercial invoices, customs and other shipping documents required to facilitate timely and accurate despatch of customer and supplier shipments in line with company processes and in accordance with current legislation. Working with other departments to ensure timely despatch of customer orders. Preparation and timely submission of all compliance returns.
Duties and responsibilities:
Domestic and International Shipping- Preparing shipping and customs documentation in compliance with legal obligations; applying for export licences and checking that they are correct; ensuring that paperwork for shipments is complete and correct prior to dispatch; filing paperwork; and maintaining records in readiness for Government audits.
- Checking customs documentation such as import/export declarations, resolving queries and ensuring records are accurate and up to date.
- Filing of all shipping documentation.
- Receiving customer orders; comparing with quotations; working with other departments to resolve queries; and preparing and sending sales acknowledgments to customers whilst also adhering to company policies and legal requirements.
- Processing customer sales invoices and credits using commercial software whilst also adhering to company policies.
- Arranging collection of orders and worldwide collection from end user for faulty returns
- Maintaining electronic and paper-based records required to meet compliance obligations
- Responding to queries from both internal and external customers on a daily basis
- Ensuring that paperwork is produced to comply with the requirements for the import and export of goods.
- Assisting in the preparation and submission of compliance returns
- Assisting with queries regarding orders, shipments and compliance from internal departments.
- Ensuring customers are fully informed with all relevant information regarding their orders and shipments.
- Experience of office administration
- Excellent Microsoft Office skills
- good attention to detail
- Good communicator
- Must be car driver due to location
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
