Executive Assistant

2022-03-30 17:49:462022-05-28MP Recruitment
Job TypeFull TimePermanent
AreaAbingdon, UKDidcot, UKAbingdonUK
SalaryUp to £35,000
Start Date
AdvertiserColleen Ward
Job RefVR/02399
Job Views95
My client is looking for an experienced Executive Assistant to work with the Director and Senior Leadership Team. You will be a 'hands-on' individual looking to make a great impression and grow with the company. Experience of managing diaries, appointments and grant administration is essential. 
Job Description
  • Supporting the Academic Director and other Senior Leadership Team with projects and programmes of activity, prioritising actions and making considered judgements where appropriate.
  • Producing reports as requested, working with internal and external staff to gather appropriate materials.
  • Work closely with other operational and academic staff.
  • Meeting organisation, including taking and distributing meeting minutes, arranging facilities as necessary and circulating appropriate agendas.
  • Diary management in Google and Outlook.
  • Assist in preparing costings and materials for grant submissions, and monitor grants in progress
  • Managing travel arrangements for senior staff, including visas and booking travel both nationally and internationally.
  • Administrative tasks and processes, including coordinating events and visits (working with senior staff) and correspondence.
  • Willingness to undertake additional duties as required.
Person Specification
  • Significant relevant experience (essential)
  • Experience of grant administration (essential)
  • Strong Excel, Word and PowerPoint skills. (essential)
  • Highly organised, able to work under pressure. (essential)
  • The ability to quickly and autonomously gather relevant information required to prioritise and complete tasks. (essential)
  • Experience of working in an academic environment.
  • Excellent written and verbal communication skills.
  • Positive 'can-do' attitude.
  • Highly accurate with excellent attention to detail.
  • Experience in dealing with a wide range of matters, sometimes of a highly confidential or commercial nature.
  • Applicants should refer to our Candidate Privacy Policy
Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
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