Project Administrator / Coordinator
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| Job Type | Full TimePermanent |
| Area | Didcot, UK |
| Sector | AdministrationIT & TechnologyTransport & Logistics |
| Salary | £DOE |
| Start Date | |
| Advertiser | Colleen Ward |
| Job Ref | VR/02552 |
| Job Views | 288 |
- Description
- As an expanding company my client is on the hunt for exceptional people to come and join their team, if you enjoy a varied and challenging role then this could be for you. Day to day you will help oversee the planning and delivery of our high-end installations working hand in hand with our project managers as well as our internal teams to pull together seamless installations. This role is fast paced and comes with new challenges daily. If you like to be in the midst of the action, have a meticulous eye for detail and can keep your cool through ever moving situations then this might be the job for you.
Key Areas
Supporting of Project Manager- Where required, attend project handovers to understand the scope and timelines of the upcoming projects
- Oversee the administration of multiple concurrent projects ensuring that all tasks are scheduled and completed on time.
- Ascertaining additional logistical needs such as travel, hotels etc. and work with our operations team to ensure all requirements are met.
- Work with our procurement team to track due dates of equipment to ensure that all kit arrives in time. Work with Project managers to revise project timelines where issues arise.
- Provide support where possible for equipment not received.
- Have a keen awareness of all jobs and work with all teams across the company to ensure a smooth delivery working through and resolving issues as and when they may arise, including but not limited to, Procurement, Design and Technical.
- Deputise for Project Managers during the Project meetings where they are unable to attend.
- All relevant information is gathered and distributed to relevant parties such as access requirements, vehicle accreditations, access times etc.
- Be the primary point of contact with couriers to ensure a smooth delivery and work with them where issues arise.
- Where items shipping to site have been received, ensure that the warehouse is aware to process the receipt/dispatch of these items.
- Oversee travel where required including the booking of hotels.
- Compile paperwork and information for all shipments, including commercial invoices, HS and Country of Origin codes, CE certificates etc. as required,
- Oversee travel and transport where required including the booking of hotels/flights/parking.
- Creating and Maintaining Microsoft Teams
- Microsoft Teams forms the backbone of our planning environment and this role responsible for the upkeep and maintenance of Teams. This falls into 2 main categories,
- Oversite and upkeep of tasks within all projects
- Track the individual tasks created in Teams to ensure that all deadlines are being met.
- Follow up with relevant teams where tasks have not been marked as completed to establish the status.
- Revise time scales with the project manager as required to reflect delayed tasks.
- Administer the scheduling of engineers both internal and freelancers in line with project managers requirements.
- Flag concerns where additional resource may be required and scan upcoming weeks to ensure that discrepancies between workload and resource may be imbalanced.
- Arranging video calls with sub-contractors for scheduling updates.
- Maintaining a close working relationship with sub-contractors and their teams.
- Writing and send out to all required the engineering schedule - Week Commencing information.
- Provide ad hoc support as required by the project managers to assist with the smooth delivery of projects.
- Experience in busy logistical environment.
- Excellent communication skills
- intermediate to advanced Microsoft Excel
- Experience of operating within MS Teams and O365
- Exceptional problem-solving abilities
- General IT skills including emails, calendars and basic maintenance
- Strong eye for detail
- Analytical
- good multi-tasking skills
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job
